As you will be aware it is now mandatory for U3A Benalla members attending U3A activities to produce evidence of being Covid-19 fully vaccinated.

As a Convenor you will have the additional responsibility of making sure all members of your class or group have the documentary evidence of full Covid-19 vaccination.

On viewing the class members documentary evidence of vaccination, you will need to mark the appropriate column on the class roll with a ‘Yes’.

This information will be transferred to our database and all subsequent rolls and records will show that member as Covid-19 vaccinated.

Unvaccinated persons are unable to attend classes.
 
Please see attachment to see how it is recorded on rolls.
 
Thanks for your cooperation
 

Len Jeffers

Please note that this is an updated version of  Covid Safe Plan V6 published 1 November.  

1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Centre. There will be a manual sign in sheet for those members who require it. The Convenor or a person designated by the Convenor will act as Sign in Marshall to ensure all U3A Members are signed in. 
2. In line with State and Local Government requirements it will be mandatory for U3A Benalla members attending face to face U3A activities to produce evidence of being fully vaccinated.
3. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.
4. Attendance Records. An Attendance record for each class will be located on the Table inside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record which contains the Covid-19 immunisation status of members. U3A Benalla will hold in another location the address and phone contact details of all members attending groups or classes. Persons not currently enrolled for a particular group or class or have not had their Covid-19 immunisation status recorded, are required to give their name and produce evidence of their Covid-19 immunisation status to the Convenor who will record it on the attendance sheet.
   (*Attendance rolls are held inside in both venues)
   (**Phone numbers are not listed on new rolls – only the Covid-19 immunisation status)
5. Members when attending U3A Benalla groups, classes or functions are required to keep 1.5 meters apart at all times.
6. The maximum number of people allowed in the Benalla Senior’s Centre is 30 if all members are fully vaccinated or 20 if any member attending is not vaccinated. U3A members when attending U3A Benalla groups, classes or functions must be at a density of not more than 1 person per 4 square meters of floor space.
7. Outdoor groups such as Bushwalking or Birdwatching can gather in a public place such as a park with up to 29 other people.  Masks are no longer mandatory outdoors, however, masks must be carried unless there is a lawful reason not to, and members are encouraged to wear one outdoors when physical distancing cannot be maintained.
8. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if currently mandated by the Victorian State Government.
9. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
10. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  

 
Dorothy Webber President, 8 November 2021  

1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. There will be a manual sign in sheet for those members who require it.  ​The Convenor or a person designated by the Convenor will act as Sign in Marshall to ensure all U3A Members are signed in.     
2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes. If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
3. Members when attending U3A Benalla groups, classes or functions  are required to keep 1.5 meters apart at all times.
4. The maximum number of people allowed in the Benalla Senior’s Centre is 20.U3A members when attending U3A Benalla groups, classes or functions must be at a density of not more than 1 person per 4 square meters of floor space.
5. Outdoor groups such as Bushwalking or Bird watching must have a maximum group size of 10.
6. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.
7. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
8. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.
9.  Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.

Dorothy Webber, President
09 September 2021  

1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. There will be a manual sign in sheet for those members who require it. The Convenor or a person designated by the Convenor will act as Sign in Marshall to ensure all U3A Members are signed in.      
2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes. If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
3. Members when attending U3A Benalla groups, classes or functions are required to keep 1.5 meters apart at all times.
4. Maximum group size for U3A members when attending U3A Benalla groups, classes or functions is 10, at a density of not more than 1 person per 4 square meters of floor space. Each group of 10 must stay the same and cannot change or mingle.
5. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.
6. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
7. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  
8. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.

 
Dorothy Webber, President
30 July 2021  ​

1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. For those unable to use the QR code someone from the group will sign them in using the QR code on their phone. 
   
2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes.
​
If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.

3. Members when attending U3A Benalla groups, classes or functions  are required to keep 1.5 meters apart at all times.

4. Members when attending U3A Benalla groups, classes or functions are required to be at a density of not more than 1 person per 2 square meters of floor space.

5. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.

6. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.

7. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  

8. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.

9. Close contact of members in the U3A Benalla room or other venue being used by U3A Benalla is to be avoided due to COVID restrictions.

Dorothy Webber
President

4 June 2021

The Convenors' A-Z has been updated again for 2021 and includes changes following the AGM, the inclusion of QR Codes in the COVID Safety Plan in addition to highlighting where particular changes or regulations need to be considered in delivering our courses and activities.

It will be updated again when the small classroom in the previous Senior's Office is ready for use.    

If you have any suggestions to make for items which would be useful to include in or attached to the A-Z, please contact Bev Lee on bevlee47@gmail.com or 0407 607 838.
​

Following the April Meet and Mingle meeting on Wednesday 21st April, a meeting for Convenors will be held at the Seniors Building, commencing at approximately 11.45 am.
 
This meeting is to discuss the role of the Convenor, as well as giving Convenors a voice to bring to the attention of U3A any concerns that they may have.
 
It is beneficial to all Convenors to attend and keep up to date with changes, how to operate the photocopier and recording equipment etc.

​Convenors - please note the addition of #7.  

COVID Safe Plan for U3A Benalla Version 2

1. Members when attending U3A Benalla groups, classes or functions, are required to keep 1.5 meters apart at all times.
2. Members when attending U3A Benalla groups, classes or functions are required to be at a density of not more than 1 person per 2 square meters of floor space.
3. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors providing this is currently mandated by the Victorian State Government.
4. Hand sanitizer is to be provided at the entrance to the Seniors Community Centre building, to the U3A Benalla room and any other venue being used by U3A.  Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
5. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  
6. Attendance Records. An Attendance record for each class is to be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue is to be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes.
7. When entering the Seniors Community Centre Building:  There is a QR code for the building at the entrance and on the display board next to the door to the U3A Meeting Room.  If possible, please use this code, otherwise provide details on the form on the table next to the QR Code and hand sanitizer at the entrance to the building in addition to ticking the attendance record.  
8. If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
9. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.
10. Close contact of members in the U3A Benalla room or other venue being used by U3A Benalla is to be avoided in accordance with COVID restrictions. 

 
Dorothy Webber and Margaret Jenkins, Monday 1 March 2021

With the upgrade at the U3A facility there has been a change in the air-conditioning system. There is a new controller installed in the U3A room. Barry O'Connor has written some instructions to assist convenors.  Thank you, Barry!

If you want to bulk email your class members a message, you can copy the contents of the text file into the BCC field of your email program.  The attached document may help you with that.

Len Jeffers
​Membership Officer