1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. For those unable to use the QR code someone from the group will sign them in using the QR code on their phone. 
   
2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes.
​
If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.

3. Members when attending U3A Benalla groups, classes or functions  are required to keep 1.5 meters apart at all times.

4. Members when attending U3A Benalla groups, classes or functions are required to be at a density of not more than 1 person per 2 square meters of floor space.

5. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.

6. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.

7. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  

8. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.

9. Close contact of members in the U3A Benalla room or other venue being used by U3A Benalla is to be avoided due to COVID restrictions.

Dorothy Webber
President

4 June 2021

The Convenors' A-Z has been updated again for 2021 and includes changes following the AGM, the inclusion of QR Codes in the COVID Safety Plan in addition to highlighting where particular changes or regulations need to be considered in delivering our courses and activities.

It will be updated again when the small classroom in the previous Senior's Office is ready for use.    

If you have any suggestions to make for items which would be useful to include in or attached to the A-Z, please contact Bev Lee on bevlee47@gmail.com or 0407 607 838.
​

Following the April Meet and Mingle meeting on Wednesday 21st April, a meeting for Convenors will be held at the Seniors Building, commencing at approximately 11.45 am.
 
This meeting is to discuss the role of the Convenor, as well as giving Convenors a voice to bring to the attention of U3A any concerns that they may have.
 
It is beneficial to all Convenors to attend and keep up to date with changes, how to operate the photocopier and recording equipment etc.

​Convenors - please note the addition of #7.  

COVID Safe Plan for U3A Benalla Version 2

1. Members when attending U3A Benalla groups, classes or functions, are required to keep 1.5 meters apart at all times.
2. Members when attending U3A Benalla groups, classes or functions are required to be at a density of not more than 1 person per 2 square meters of floor space.
3. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors providing this is currently mandated by the Victorian State Government.
4. Hand sanitizer is to be provided at the entrance to the Seniors Community Centre building, to the U3A Benalla room and any other venue being used by U3A.  Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
5. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  
6. Attendance Records. An Attendance record for each class is to be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue is to be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes.
7. When entering the Seniors Community Centre Building:  There is a QR code for the building at the entrance and on the display board next to the door to the U3A Meeting Room.  If possible, please use this code, otherwise provide details on the form on the table next to the QR Code and hand sanitizer at the entrance to the building in addition to ticking the attendance record.  
8. If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
9. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.
10. Close contact of members in the U3A Benalla room or other venue being used by U3A Benalla is to be avoided in accordance with COVID restrictions. 

 
Dorothy Webber and Margaret Jenkins, Monday 1 March 2021

With the upgrade at the U3A facility there has been a change in the air-conditioning system. There is a new controller installed in the U3A room. Barry O'Connor has written some instructions to assist convenors.  Thank you, Barry!

If you want to bulk email your class members a message, you can copy the contents of the text file into the BCC field of your email program.  The attached document may help you with that.

Len Jeffers
​Membership Officer

The following most informative article was written for the Benalla Ensign by Margaret Jenkins for Age Friendly Benalla.  Margaret is also Research/Grants Officer on the U3A Benalla & District's Committee of Management. 

“Mr Dom Testoni, CEO of Benalla Rural City Council has announced that Benalla Rural City Council are spending $130,000 to upgrade of the interior of the Benalla Senior’s Centre located in Fawckner Drive Benalla. The funding is from two sources: namely Drought relief funds as well as Federal Government funding.

The Benalla Senior’s Centre is a multipurpose facility which houses activities of the Benalla Senior Citizens, the Benalla Bridge Club and U3A Benalla.

The entire air conditioning unit is being replaced with a new system which has environmentally friendly refrigerant gas. The air conditioning machinery will be in the same place and use the same duct work. The work is to be completed mid January 2021 and will cost $70,000.

The switch board at the Benalla Senior’s Centre is being converted with a backup generator system, so that if the power goes out, the Benalla Senior’s Centre can be used as a Refuge point for Benalla.

The switch board of the Benalla Town Hall is being similarly converted with a generator backup so that it also can be used as a Refuge when required.

Internally in the Benalla Senior’s Centre building there are a series of alterations planned with the Stage in the main auditorium to be removed. This will allow for the building of a new office for the Benalla Senior Citizens. An area adjacent to this will become storage for the bowling mats used by the Benalla Seniors.

The Benalla Bridge club is to have slightly increased storage as their area will incorporate the area occupied previously by the steps to the former stage as well as their current storage facility.
U3A Benalla have been offered the use of the former Benalla Senior’ Office as a second meeting room.

Upgrades to the main kitchen area will see a new dish washer and the incorporation of the stove from the other small kitchen.  It is anticipated that a standalone glass double fronted refrigerator will allow storage for all groups using the centre.

These internal upgrades are estimated to cost about $60,000. The builder for the project has been selected and expects that the internal work will be completed by Monday 8 February 2020.
U3A Benalla expects to resume classes on Monday 15 February 2020 in their current U3A room. 

Due to the building works, Registration Day for U3A Benalla will be held on Monday 18 January 2021 and Wednesday 20 January 2021 from 9.30am to 11.30am in the Benalla Town Hall.
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Further information regarding Registration Day can be obtained from Mrs Dorothy Webber on 5762 2116.”  

• ​Members when attending U3A Benalla groups, classes or functions  are required to keep 1.5 meters apart at all times.
• Members when attending U3A Benalla groups, classes or functions are required to be at a density of not more than 1 person per 2 square meters of floor space.
• Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors providing this is currently mandated by the Victorian State Government.
• Hand sanitizer is to be provided at the entrance to the U3A Benalla room and any other venue being used by U3A Benalla. Members of U3A Benalla are requested to use the hand sanitizer when entering the U3A room or other venue being used by U3A.  
• Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A.  
• Attendance Records. An Attendance record for each class is to be located on the Table outside the U3A room or other venue being used by U3A. Every person entering the U3A room or other venue is to be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes.
• If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
• Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.
• Close contact of members in the U3A Benalla room or other venue being used by U3A is to be avoided due to COVID restrictions.   

​
Dorothy Webber and Margaret Jenkins

U3A has been offered assistance from CASI program to help us get back up and running.

We have been offered space outdoors at the Tennis Club and or the Racecourse, the benefit of the Racecourse is that it has undercover space.

Lightweight chairs we be provided.

With this in mind are you prepared to reconvene your group?

When we know how many are interested we will work out the details.

Please let me know no later than midday Monday 12th October at .
dotwebber2608@gmail.com.

Dorothy