U3A Benalla and District Inc.
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Use of the Defibrillator in the main Auditorium

26/3/2022

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At the recent Convenors Meeting held in February 2022 there was a question concerning use of the Defibrillator which is stored in the main Auditorium of the Benalla Senior’s Centre.
 
Following this question we are pleased to announce that we have invited Ambulance Victoria to give us some information about use of the Defibrillator at our May Meet and Mingle which will be held on Wednesday 18th May 2022 at 10am in our U3A room.
 
In the meantime we have been sent the following information from Ambulance Victoria called Call Push Shock FAQ which we are adding to our Website with their permission. The information is available to our Convenors and other U3A Members if required.
​
CALL PUSH SHOCK - FAQ
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Convenors' Meeting - Friday 25 February

26/2/2022

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"Thank you to all the Convenors who came to our Convenor’s afternoon on Friday 25th February.  We had an excellent attendance, and shared a lot of information during the afternoon.  Our Convenors are very important to U3A Benalla, and this was one way of finding out if there were any problems.  

In 2022 Len Jeffers has provided us with a new system of storing lists and Emails for each group in Drop Box. Whilst Drop Box has been previously used by other organisations, it is the first time U3A Benalla has adopted the system.  It is hoped that it will provide constantly up to date rolls which can be accessed directly by our Convenors without involving Len."   ​Margaret Jenkins

Information sharing by each convenor was highly valued by the group.  Discussion of issues raised during the meeting was thought provoking, providing valued and constructive feedback for the committee of management for future reference.  

​Bev Lee
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Convenors' Meeting - 2 pm Friday 25 February

11/2/2022

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The Committee of U3A Benalla met yesterday and would like to invite all Convenors to an Information afternoon on Friday 25th February 2022 at 2pm in our U3A room.

Our U3A groups could not function without the valuable input and guidance of our Convenors.  At this Information afternoon we hope to hear of any problems or concerns that Convenors have, and to answer any questions that may arise.

During the holiday break the Committee organised better written information regarding the running of the computer/TV in our U3A room, and also worked on the smoother running of the computer equipment in Room 2. It has been great to see both rooms in operation at the same time since the year commenced.

It would be appreciated if you could let me know if you can come to this information afternoon. My Email is margaretjenkins@bigpond.com.

Margaret Jenkins
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Covid-19 Vaccination Certificates

29/1/2022

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This is a message to convenors relating to members who have not yet had the Covid-19 statement on their entry form endorsed by a Club Official.

We have run into a small problem with New and Renewing members submitting membership forms at RedB4 bookshop.  Members have ticked that they have had their Covid-19 Vaccinations, but there has been no option for members to have their Covid-19 vaccination certificate sighted and certified by a Club Official (Convenor or Committee Member) at the bookshop.  This problem has only occurred to about 15 existing or new members.

To overcome this please we have asked members concerned to take a copy of their Covid-19 certificate to the first session of each of their classes and have the Convenors mark a “YES” on the subject roll.

Thanks for your cooperation.
​
Len Jeffers
Membership Officer
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A reminder to convenors - Enrolment Day - January 12 9.30 - 12

9/1/2022

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This message is a reminder to Convenors of our Enrolment Day on 12th January 9:30 to 11:30am. at the Senior Citizens Centre.   Convenors are asked to attend or have a representative attend on their behalf to explain the content of their program.
 
Convenors may also be asked to certify that they have sighted a COVID-19 immunisation certificate of members who have not already had their immunisation recorded as ‘YES’.  You do this by signing the appropriate section of their form. 

This certification can be done by any convenor or committee member.
 
Looking forward to successful 2022 for U3A Benalla.

Happy New Year!
 
Len Jeffers
Membership Coordinator
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Message to all U3A Convenors

9/11/2021

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As you will be aware it is now mandatory for U3A Benalla members attending U3A activities to produce evidence of being Covid-19 fully vaccinated.

As a Convenor you will have the additional responsibility of making sure all members of your class or group have the documentary evidence of full Covid-19 vaccination.

On viewing the class members documentary evidence of vaccination, you will need to mark the appropriate column on the class roll with a ‘Yes’.

This information will be transferred to our database and all subsequent rolls and records will show that member as Covid-19 vaccinated.

Unvaccinated persons are unable to attend classes.
 
Please see attachment to see how it is recorded on rolls.
 
Thanks for your cooperation
 

Len Jeffers
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​COVID Safe Plan for U3A Benalla Version 6b

9/11/2021

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Please note that this is an updated version of  Covid Safe Plan V6 published 1 November.  
  1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Centre. There will be a manual sign in sheet for those members who require it. The Convenor or a person designated by the Convenor will act as Sign in Marshall to ensure all U3A Members are signed in. 
  2. In line with State and Local Government requirements it will be mandatory for U3A Benalla members attending face to face U3A activities to produce evidence of being fully vaccinated.
  3. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.
  4. Attendance Records. An Attendance record for each class will be located on the Table inside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record which contains the Covid-19 immunisation status of members. U3A Benalla will hold in another location the address and phone contact details of all members attending groups or classes. Persons not currently enrolled for a particular group or class or have not had their Covid-19 immunisation status recorded, are required to give their name and produce evidence of their Covid-19 immunisation status to the Convenor who will record it on the attendance sheet.
    (*Attendance rolls are held inside in both venues)
    (**Phone numbers are not listed on new rolls – only the Covid-19 immunisation status)
  5. Members when attending U3A Benalla groups, classes or functions are required to keep 1.5 meters apart at all times.
  6. The maximum number of people allowed in the Benalla Senior’s Centre is 30 if all members are fully vaccinated or 20 if any member attending is not vaccinated. U3A members when attending U3A Benalla groups, classes or functions must be at a density of not more than 1 person per 4 square meters of floor space.
  7. Outdoor groups such as Bushwalking or Birdwatching can gather in a public place such as a park with up to 29 other people.  Masks are no longer mandatory outdoors, however, masks must be carried unless there is a lawful reason not to, and members are encouraged to wear one outdoors when physical distancing cannot be maintained.
  8. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if currently mandated by the Victorian State Government.
  9. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
  10. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  
 
Dorothy Webber President, 8 November 2021  
U3A Benalla Covid Safe Plan 6b Nov 8 2021
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COVID Safe Plan for U3A Benalla Version 5

12/9/2021

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  1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. There will be a manual sign in sheet for those members who require it.  ​The Convenor or a person designated by the Convenor will act as Sign in Marshall to ensure all U3A Members are signed in.     
  2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes. If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
  3. Members when attending U3A Benalla groups, classes or functions  are required to keep 1.5 meters apart at all times.
  4. The maximum number of people allowed in the Benalla Senior’s Centre is 20.U3A members when attending U3A Benalla groups, classes or functions must be at a density of not more than 1 person per 4 square meters of floor space.
  5. Outdoor groups such as Bushwalking or Bird watching must have a maximum group size of 10.
  6. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.
  7. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
  8. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.
  9.  Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.

Dorothy Webber, President
09 September 2021  
Covid Safe Plan for U3A Benalla Version 5 - pdf
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Covid Safe Plan - Version 4 (30th July 2021)

2/8/2021

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  1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. There will be a manual sign in sheet for those members who require it. The Convenor or a person designated by the Convenor will act as Sign in Marshall to ensure all U3A Members are signed in.      
  2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes. If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.
  3. Members when attending U3A Benalla groups, classes or functions are required to keep 1.5 meters apart at all times.
  4. Maximum group size for U3A members when attending U3A Benalla groups, classes or functions is 10, at a density of not more than 1 person per 4 square meters of floor space. Each group of 10 must stay the same and cannot change or mingle.
  5. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.
  6. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.
  7. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  
  8. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.
 
Dorothy Webber, President
30 July 2021  ​
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Covid Safe Plan - Version 3 (4 June 2021)

7/7/2021

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1. There is a QR code at the Benalla Senior’s Centre which must be used when entering the Benalla Senior’s Centre. For those unable to use the QR code someone from the group will sign them in using the QR code on their phone. 
   
2. Attendance Records. An Attendance record for each class will be located on the Table outside the U3A room or other venue being used by U3A Benalla. Every person entering the U3A room or other venue will be ticked off on this attendance record. U3A Benalla will hold in another location the phone number and address of all members attending groups or classes.
​
If a person is not currently enrolled for this particular group or class, they are to write their name and phone number legibly on the attendance sheet.

3. Members when attending U3A Benalla groups, classes or functions  are required to keep 1.5 meters apart at all times.

4. Members when attending U3A Benalla groups, classes or functions are required to be at a density of not more than 1 person per 2 square meters of floor space.

5. Members when attending U3A Benalla groups, classes or functions are required to wear a face mask when indoors if this is currently mandated by the Victorian State Government.

6. Hand sanitizer will be provided at the entrance to the U3A Benalla room and any other venue being used by U3A. Members of U3A Benalla are requested to use the hand sanitizer when entering the room.

7. Hand wipes will be provided for Convenors or their assistants to wipe down furniture such as chairs, tables and door handles after each class held in the U3A Benalla room or other venue being used by U3A Benalla.  

8. Any member of U3A Benalla who is feeling unwell is asked not to attend a class or group to which they belong, but instead get tested for COVID 19 after phoning Benalla Health to make an appointment.

9. Close contact of members in the U3A Benalla room or other venue being used by U3A Benalla is to be avoided due to COVID restrictions.

Dorothy Webber
President

4 June 2021
U3A Benalla and District COVID Safe Plan (v 3) - PDF
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    Convenors' Page

    This page includes news of convenors' activities, as well of notices of particular relevance to convenors. 

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    Membership Officer Len Jeffers is a 'go to' person for Convenors.  As well as managing memberships, Len disseminates the Course/Activities Guide and Timetables and  supports convenors to send out emails to group members.

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We acknowledge the traditional owners of the land on which we meet and pay our respects to their elders - past, present and emerging.
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